Difference between revisions of "Competition/Registration"

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<h1>2. Competition Registration</h1>
 
<h1>2. Competition Registration</h1>
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<p><span class="on_page"></span><b>On this page</b> you will find information on:
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<a href="#team_kind">Team Kind</a>,
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<a href="#team_affiliation">Team Affiliation</a>,
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<a href="#fees">Fees</a>,
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<a href="#general_registration">General Team Registration</a> (including details for: <a href="#HSForms">High School</a> and <a href="#CLReg">Community Lab</a> teams.)
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and information about submitting your <a href="#Pay">payment</a>:
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<a href="#cost">Cost</a>,
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<a href="#special_offers">Special Offers</a>,
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<a href="#payment_instructions">Payment Instructions</a>,
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<a href="#refund_policy">Refund Policy</a> and
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<a href="#invoices">Invoices</a>.
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<p><span class="on_page"></span><b>On this page</b> you will find information on:
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<a href="#Team_PI"> 2.1 Team PI Information</a>,
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<a href="#Team_Name"> 2.2 Team Name</a>,
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<a href="#Team_Kind"> 2.3 Team Kind</a>,
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<a href="#Team_Information"> 2.4 Team Information: Affiliation & Location</a>,
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<a href="#Shipping_Information"> 2.5 Shipping Information</a>,
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<a href="#Consent_Forms"> 2.6 Consent Forms</a>, and
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<a href="#Team_Fee"> 2.7 Team Fee Payment</a>.
 
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<div class="navigation_support_title"> 2019 REQUIREMENTS </div>
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<a href="https://2019.igem.org/Competition#requirements">
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2019 REQUIREMENTS
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<a href="https://2019.igem.org/Competition/Team_Requirements">
 
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<p>Please refer to the <a href="https://2019.igem.org/Competition/Registration/Handbook">Registration Handbook</a> before you start the registration process as it can help guide you through the steps required for registration, such as creating user accounts and team profiles.</p>
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<p>We're glad you're joining us as a team for iGEM 2019! There are several items necessary to complete your team application for iGEM 2019 which you can find described below. It is important to read through this page before beginning your team application to understand the requirements to completing the application.</p>
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<p>Remember, every member of the team must have an iGEM.org user account. The team’s Principal Investigator (PI) will need one in order to complete the team application. Visit the <a href="https://2019.igem.org/Competition/Registration/Handbook">Registration Handbook</a> to learn more about user accounts. Once the team PI has a user account, he/she will be able to log in and access the <a href="https://igem.org/New_Team">2019 team application</a>.</p>
  
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<h3>1. Steps to Register Your Team</h3>
 
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<p>Once you have read the requirements on this page and you are ready to register your team for iGEM 2019, please click the button below to begin the registration process. This will walk you through making a user account (if you don't have one already) and setting up your team profile page.</p>
 
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<div class="button"> <a href="https://igem.org/New_Team"> APPLY NOW! </a> </div>
  
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<h3>2. Pay Your Registration Fee</h3>
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<p>Once you have registered your team, you are now ready to pay the team registration fee. Details on the different ways that you can pay your team registration fee can be found at the <a href="https://2019.igem.org/Competition/Registration#Pay">bottom of the page</a>. If you are ready to pay your fee, click the button below.</p>
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<div class="title"> Giant Jamboree Registration </div>
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<center><h4>Registration Coming Soon</h4></center>
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<p>For information about Giant Jamboree registration for your team (which is separate from Team Registration), please visit this page: <a href="https://2019.igem.org/Giant_Jamboree/Register">https://2019.igem.org/Giant_Jamboree/Register</a> </p>
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<h2>Registration Requirements</h2>
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<h1 style="color:black; font-weight:normal;">Information Required to Apply for a Team</h1>
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<div id="Team_PI">
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<h2>1. Team PI Information</h2>
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<p>The first component of the team application is the PI information and PI Agreement. The team PI will need to verify contact information. If your contact information is incorrect, you will have the opportunity to update it before proceeding with the application.</p>
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<p>The PI Agreement contains information about the responsibilities of the team PI so he/she can plan accordingly and properly support the team. </p>
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<h3>2.1 Team Kind</h3>
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<div id="Team_Name">
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<h2>2. Team Name</h2>
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<p>The next component of a team application is the team name. If your team has participated before, we recommend you use the same team name. If you are a new team, your team name should be brief and descriptive. It is limited to a maximum of 20 characters. Your team name should indicate your school, city, state, country (or region). A team name should also follow these rules:</p>
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        <ul><li>be 20 or fewer characters (including letters, and underscore/hyphen)</li>
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        <li>only contain letters A-Z, and a-z</li>
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        <li>may contain letters 0-9, though not the year (i.e. "19", or "2019")
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        <li>can contain underscore (_) or hyphen (-)</li>
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        <li>cannot contain spaces</li>
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        <li>cannot include the words iGEM, team, or synthetic biology</li>
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        <li>cannot include the team's project name</li>
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        <li>cannot include sponsors</li>
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        </ul>
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<p>Note that your team name will need to be approved by iGEM HQ. In the past, this approval has happened informally in communications with the PI. This year, we have formalized this requirement and show it in the team requirements section. Your team name will be easily approved if your team has participated in the past and you use the same team name. If you are a new team or if you are using a new team name iGEM HQ will manually approve your team name.</p>
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<p><strong>Why is your team name important?</strong> Your team name is the official name that you will use throughout the entire iGEM season. After the competition ends this name will be used as an historical record of your team. Your team name is your team identity.</p>
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<p>For examples of team names, you can see the <a href="https://igem.org/Team_List?year=2018">2018 team list</a>.</p>
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<h2>3. Team Kind</h2>
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<p>In iGEM 2019, teams will register as one of three team "kinds", and each kind will have different registration requirements. The three team kinds are:</p>
 
<p>In iGEM 2019, teams will register as one of three team "kinds", and each kind will have different registration requirements. The three team kinds are:</p>
  
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<li><b><i>High School:</b></i> <br>
 
<li><b><i>High School:</b></i> <br>
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Teams consist of only high school students and students who will graduate high school in 2019. High School teams compete with other High School teams in the High School Track and Section.
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Teams consist of only high school students and students who will graduate high school in 2019. High School teams compete with other High School teams in the High School Track and Section. Please visit the <a href="https://2019.igem.org/Competition/Registration/HS_Consent_Forms">High School Consent Form</a> page for information about and access to the consent forms.
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<ul>
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<li><i>Please see 2.4 below for details about additional <a href="https://2019.igem.org/Competition/Registration#HSForms">High School Consent Form Requirements.</a> </i></li>
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</ul>
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</li>
 
</li>
 
<br>
 
<br>
 
 
 
<li><b><i>Community Lab:</b></i><br>
 
<li><b><i>Community Lab:</b></i><br>
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Teams consist of members of a community lab. This can include anyone. Community Lab teams compete with Collegiate teams in the Traditional and Special Tracks and in the Undergraduate and Overgraduate Sections based on the team members' ages.
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Teams consist of members of a community lab. This can include anyone. Community Lab teams compete with Collegiate teams in the Traditional and Special Tracks and in the Undergraduate and Overgraduate Sections based on the team members' ages.<br>
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<ul>
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Each community lab team must complete the following additional requirements and send the applicable documentation to documents AT igem DOT org:
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<li><i>Please see 2.4 below for details about additional <a href="https://2019.igem.org/Competition/Registration#CLReg">Community Lab Registration Requirements.</a></i> </li>
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<ol>
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                 </ul>
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<li>demonstrate access to a BL 1 lab</li>
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<li>demonstrate an adequate safety training program</li>
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<li>must be an incorporated entity (for profit or not-for-profit)</li>
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<li>must have a legal entity which has the ability to sign contracts</li>
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                 </ol>
 
       </li>                 
 
       </li>                 
 
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<h3>2.2 Team Affiliation</h3>
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<p>Several schools may combine to form a team, and one school may have several teams. For example, it is normal for one school to have both software and wetlab teams.</p>
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<div id="Team_Information">
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<h2>4. Team Information: Affiliation & Location</h2>
  
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<p>The team application asks for team’s school affiliation and geographic location. This helps iGEM HQ track team development, and other individuals, including potential team members, find teams near them. Please include the following:</p>
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<ul>
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<li>School name</li>         
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<li>City, state, country (area or economy)</li>         
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<li>School URL</li>         
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</ul>
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<p>If more than one school is represented on the team, please list every school.</p>
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<p>Below the school field, please select the country (area or economy) that your school belongs to, as well as the region. </p>
 
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<h3>2.3 Fees</h3>
 
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<p>Each team pays a team registration fee, which provides the team with a team wiki, associated materials (including the 2019 Distribution Kit) and support, one presentation slot at the Giant Jamboree, and one poster location at the Giant Jamboree. Additionally, each individual who attends the Giant Jamboree must pay an attendance fee to gain entrance.</p>
 
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<p>Team registration fees for iGEM 2019 are: </p>
 
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<ul>       
 
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<li><b>Regular registration:</b> $5000 USD</li>
 
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<li><b>Late registration:</b> $5500 USD </li>
 
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<li><b>Multiple team discount:</b> a discount of $1000 USD</li>
 
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</ul>
 
  
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<p>Detailed instructions for submitting your team registration fee are at the <a href="https://2019.igem.org/Competition/Registration#Pay">bottom of the page</a>.</p>
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<div id="Shipping_Information">
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<h2>5. Shipping Information</h2>
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<p>Giant Jamboree attendance fees for iGEM 2019 are:</p>
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<p>Your team’s shipping information will be needed in order to send you materials during the iGEM 2019 competition season, such as the DNA distribution kit and part requests.<br>The shipping information is found on your Team Information page, accessible after the team application is submitted.</p>
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<li><b>Giant Jamboree attendance:</b> $745 USD per team member (PI, instructor, advisor, student)</li>
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</div>
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<div id="Consent_Forms">
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<h2>6. Consent Forms (High School teams only)</h2>
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<p>Every High School team must complete and submit consent forms as part of their team application. iGEM Headquarters must receive these specific forms before we can approve a team:</p>
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<ul>
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<li>Principal consent form for every school represented on the team</li>
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<li>Participant consent form from the primary PI of the team</li>
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<li>Department head consent form (if the team is working at a laboratory outside of their high school)</li>
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</ul>
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<p>Visit the <a href="https://2019.igem.org/Competition/Registration/HS_Consent_Forms">High School Consent Forms page</a> to access the forms.</p>
 
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<h2>7. Team Fee Payment</h2>
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<p>Each team pays a team fee, which provides the team with a team wiki, associated materials (including the 2019 Distribution Kit) and support, one presentation slot at the Giant Jamboree, and one poster location at the Giant Jamboree.</p>
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        <div class="title">Note</div>
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<p>Team fees for iGEM 2019 are:
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</div>
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<ul>
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<p>For the last four years, we have been able to keep the same attendance fee for the Giant Jamboree. Unfortunately, due to the continued increase in  costs associated with the Giant Jamboree, we have had to increase our fee this year to $745 USD per attendee. </p>
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<li><b>Regular registration:</b> $5000 USD (until April 2)</li>
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</div>
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<li><b>Late registration:</b> $5500 USD (until April 30)</li>
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<li><b>Late registration:</b> $6000 USD (until May 31)</li>
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<li><b>Multiple team discount:</b> a discount of $1000 USD</li>
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<p>Instructions for submitting your team fee are available on the <a href="https://2019.igem.org/Competition/Registration/Team_Fee">Team Fee page</a>.</p>
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<h3>2.4 General Team Registration</h3>
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<p>The following are required for general team registration. After submission of the iGEM.org registration application and the team registration fee, iGEM Headquarters will contact the team’s primary Principal Investigator (PI) for verification.
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<li><a href="https://2019.igem.org/Competition/Registration/Steps">Team registration application</a>, to be completed by the team's primary Principal Investigator (PI)</li>
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<li>Team registration fee</li>
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<li>Contact with the team's primary PI</li>
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<li><i>High School and Community Lab teams have additional requirements (see below)</i></li>
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<h4>2.4.1 High School team registration</h4>
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<p>During registration, High School teams should register as the High School team “kind”. </p>
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<p>In addition to the general team registration requirements above, each high school team must complete and submit a set of consent forms.</p>
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<p>All high school track participants must submit the appropriate consent forms. Consent forms are required from all high school track participants including instructors, advisors, students, and others. You can download the necessary consent forms below. Print and complete these forms, then mail them to the address at the bottom of this page. Please also see the <a href="https://2019.igem.org/Calendar">2019 Calendar</a> for the deadline for team rosters.</p>
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<p><b>If your team is using high school laboratory facilities, the team will need to submit the following consent forms:</b></p>
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<li>Each high school student must submit a <a href="https://static.igem.org/mediawiki/2019/7/70/2019_iGEMHS-ConsentForm-Participant_final.pdf">participant consent form</a> signed by his/her parent or guardian</li>
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<li>Each PI, instructor, and advisor/mentor must submit a <a href="https://static.igem.org/mediawiki/2019/7/70/2019_iGEMHS-ConsentForm-Participant_final.pdf">participant consent form</a></li>
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<li>A principal of each high school represented on the team must sign the <a href="https://static.igem.org/mediawiki/2019/6/64/2019_iGEMHS-ConsentForm-Principal_final.pdf">principal consent form</a></li>
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<p><b>If your team is using laboratory facilities outside of the high school, the team will need to submit the following consent forms:</b>
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<li>Each high school student must submit a <a href="https://static.igem.org/mediawiki/2019/7/70/2019_iGEMHS-ConsentForm-Participant_final.pdf">participant consent form</a> signed by his/her parent or guardian</li>
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<li>Each PI, instructor, and advisor/mentor must submit a <a href="https://static.igem.org/mediawiki/2019/7/70/2019_iGEMHS-ConsentForm-Participant_final.pdf">participant consent form</a></li>
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<li>A principal of each high school represented on the team must sign the <a href="https://static.igem.org/mediawiki/2019/6/64/2019_iGEMHS-ConsentForm-Principal_final.pdf">principal consent form</a></li>
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<li>The department head in charge of the laboratory facility used by the team must sign the <a href="https://static.igem.org/mediawiki/2019/1/16/2019_iGEMHS-ConsentForm-Department_Head_final.pdf">department head consent form</a></li>
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<p>If you have any questions, or if your team does not fall into either category, contact iGEM Headquarters at: <i>documents  AT igem DOT org</i></p>
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<p>The original hard copy of the consent forms must be sent to iGEM Headquarters at the following address:</p>
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<p>Meagan Lizarazo / iGEM HS 2019<br>
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One Kendall Square<br>
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Building 600 - Suite B6104<br>
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Cambridge, MA 02139
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</p>
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<p>Digital copies may be sent to <i>documents  AT igem DOT org</i> but the team application will not be approved until the original hard copies of the consent form for each team member are received. <br><br> We strongly recommend shipping the consent forms via a carrier that will provide a tracking number and providing that number to <i>documents  AT igem DOT org</i>.</p>
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<h4>2.4.2 Community Lab team registration</h4>
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<p>During registration, Community Lab teams should register as the Community Lab team “kind”. </p>
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<p>In addition to the general team registration requirements above, each community lab team must complete the following additional requirements and send the applicable documentation to <i>documents AT igem DOT org</i>:
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<ol>
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<li>demonstrate access to a BL 1 lab</li>
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<li>demonstrate an adequate safety training program</li>
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<li>must be an incorporated entity (for profit or not-for-profit)</li>
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<li>must have a legal entity which has the ability to sign contracts</li>
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<h2>Payment</h2>
 
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<h3> 2.5 Cost </h3>
 
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<p>The team registration fee covers team participation in iGEM 2019 and associated materials and support.</p>
 
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<table>
 
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<th> Registration </th>
 
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<th> Cost </th>
 
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<th> Deadline </th>
 
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<th> Details </th>
 
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<td>Regular Registration</td>
 
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<td>$5,000 USD</td>
 
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<td>March 31, 2019 at 11:59PM EST</td>
 
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<td>Payment by credit card, check, or wire transfer of $5,000 USD must be received by March 31, 2019.</td>
 
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<td>Late Registration</td>
 
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<td>$5,500 USD</td>
 
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<td>April 30, 2019 at 11:59PM EST</td>
 
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<td>Payment by credit card, check, or wire transfer of $5,500 must be received by April 30, 2019.</td>
 
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<p>Payment of $5,000 regular team registration fee must be received by iGEM by March 31, 2019 at 11:59PM EST. Payment of $5,500 late team registration fee must be received by iGEM by April 30, 2019 at 11:59PM EST. All payments must be received on or before May 1, 2019. </p>
 
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<h3>2.6 Special Offers </h3>
 
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<h5>Multiple Team Discount:</h5>
 
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<p>Register one team and get $1,000 off each additional team from the same school! <br> If your school wants to register more than one iGEM 2019 team, your PI must register and pay for the first team and then contact iGEM HQ for the discount code to register and pay for the additional teams.</p>
 
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<h3>2.7 Payment Instructions</h3>
 
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<p> After registering your team with iGEM on the team registration page at <a href="https://2019.igem.org/Registration">iGEM 2019 Registration</a>, you must complete the <a href="">iGEM 2019 Payment Form</a>. Teams can check their payment status through TBD. TBD is not linked to the iGEM records, and the registration fee status on team profile pages is manually updated. It may take a few days for payment to be reflected on a team's profile page.</p>
 
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<p><span style="font-style:italic;">Keep in mind that you can, and will need to, pay your team registration fee before your team application has been accepted. Paying the team registration fee is part of the registration process and your team will not be accepted until the fee has been paid.</span></p>
 
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<th> Payment Method </th>
 
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<b>Check:</b><br> In USD, made payable to <strong>iGEM Foundation</strong>
 
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After completing the form at <a href="">TBD</a>, print your invoice and mail with check payment to:<br>
 
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iGEM Foundation</br>
 
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One Kendall Square</br>
 
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Suite B6104</br>
 
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Cambridge, MA 02139</br>
 
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USA
 
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<td><strong>Wire Transfer:</strong><br> Be sure to allow enough time (5-10 days) for the transfer to arrive by the deadline</td>
 
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<td>After your submission of the team payment form at <a href="">TBD</a>, see wire transfer payment details on the <a href="https://igem.org/Payment_Methods/Wire_Transfer">Wire Transfer Payment</a> page. Be sure to allow enough time (5-10 days) for the transfer to arrive by the deadline.</td>
 
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<td>You may submit online credit card payments via the team payment form at <a href="">TBD</a>.</td>
 
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<h3>2.8 Refund Policy </h3>
 
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<p> In order to qualify for a refund of your team registration fees, team cancellations must be sent in writing to HQ at-sign igem.org prior to May 1, 2019. All refunds are subject to a $70 processing fee. Refunds will be made in US dollars and processed in the manner in which they were received with the possible exception of wire payments which, at the organizers' discretion, may be refunded via check. If a refund is made via wire transfer, any bank fees will be deducted from the refund. iGEM is not responsible for cancellations or the inability of a team to travel due to weather, threat of terrorism, act of God and other events beyond iGEM's control. </p>
 
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<h3> 2.9 Invoices</H3>
 
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<p>An invoice will be available upon completion of the iGEM 2019 Team Registration Fee form at <a href="">TBD</a>. </p>
 
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<h3>2.10 Contact </h3>
 
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<p>For questions about payments for iGEM 2019 contact: <br><br>
 
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<b>iGEM Headquarters, Registration<br>
 
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<i>registration AT igem DOT org</i><br>
 
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+1.617.500.3106<br></b>
 
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Latest revision as of 19:25, 13 June 2019

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2. Competition Registration

On this page you will find information on: 2.1 Team PI Information, 2.2 Team Name, 2.3 Team Kind, 2.4 Team Information: Affiliation & Location, 2.5 Shipping Information, 2.6 Consent Forms, and 2.7 Team Fee Payment.

2019 REQUIREMENTS
1
Team Requirements
2
Registration
3
Rules of Conduct
4
Deliverables
5
Tracks
6
Positive Contribution

We're glad you're joining us as a team for iGEM 2019! There are several items necessary to complete your team application for iGEM 2019 which you can find described below. It is important to read through this page before beginning your team application to understand the requirements to completing the application.

Remember, every member of the team must have an iGEM.org user account. The team’s Principal Investigator (PI) will need one in order to complete the team application. Visit the Registration Handbook to learn more about user accounts. Once the team PI has a user account, he/she will be able to log in and access the 2019 team application.

APPLY NOW!
Giant Jamboree Registration

For information about Giant Jamboree registration for your team (which is separate from Team Registration), please visit this page: https://2019.igem.org/Giant_Jamboree/Register

Information Required to Apply for a Team

1. Team PI Information

The first component of the team application is the PI information and PI Agreement. The team PI will need to verify contact information. If your contact information is incorrect, you will have the opportunity to update it before proceeding with the application.

The PI Agreement contains information about the responsibilities of the team PI so he/she can plan accordingly and properly support the team.

2. Team Name

The next component of a team application is the team name. If your team has participated before, we recommend you use the same team name. If you are a new team, your team name should be brief and descriptive. It is limited to a maximum of 20 characters. Your team name should indicate your school, city, state, country (or region). A team name should also follow these rules:

  • be 20 or fewer characters (including letters, and underscore/hyphen)
  • only contain letters A-Z, and a-z
  • may contain letters 0-9, though not the year (i.e. "19", or "2019")
  • can contain underscore (_) or hyphen (-)
  • cannot contain spaces
  • cannot include the words iGEM, team, or synthetic biology
  • cannot include the team's project name
  • cannot include sponsors

Note that your team name will need to be approved by iGEM HQ. In the past, this approval has happened informally in communications with the PI. This year, we have formalized this requirement and show it in the team requirements section. Your team name will be easily approved if your team has participated in the past and you use the same team name. If you are a new team or if you are using a new team name iGEM HQ will manually approve your team name.

Why is your team name important? Your team name is the official name that you will use throughout the entire iGEM season. After the competition ends this name will be used as an historical record of your team. Your team name is your team identity.

For examples of team names, you can see the 2018 team list.

3. Team Kind

In iGEM 2019, teams will register as one of three team "kinds", and each kind will have different registration requirements. The three team kinds are:

  • Collegiate:
    Teams consist primarily of collegiate students. You may also have postgraduate students and/or high school students on the team.

  • High School:
    Teams consist of only high school students and students who will graduate high school in 2019. High School teams compete with other High School teams in the High School Track and Section. Please visit the High School Consent Form page for information about and access to the consent forms.

  • Community Lab:
    Teams consist of members of a community lab. This can include anyone. Community Lab teams compete with Collegiate teams in the Traditional and Special Tracks and in the Undergraduate and Overgraduate Sections based on the team members' ages.
    Each community lab team must complete the following additional requirements and send the applicable documentation to documents AT igem DOT org:
    1. demonstrate access to a BL 1 lab
    2. demonstrate an adequate safety training program
    3. must be an incorporated entity (for profit or not-for-profit)
    4. must have a legal entity which has the ability to sign contracts

4. Team Information: Affiliation & Location

The team application asks for team’s school affiliation and geographic location. This helps iGEM HQ track team development, and other individuals, including potential team members, find teams near them. Please include the following:

  • School name
  • City, state, country (area or economy)
  • School URL

If more than one school is represented on the team, please list every school.

Below the school field, please select the country (area or economy) that your school belongs to, as well as the region.

5. Shipping Information

Your team’s shipping information will be needed in order to send you materials during the iGEM 2019 competition season, such as the DNA distribution kit and part requests.
The shipping information is found on your Team Information page, accessible after the team application is submitted.

7. Team Fee Payment

Each team pays a team fee, which provides the team with a team wiki, associated materials (including the 2019 Distribution Kit) and support, one presentation slot at the Giant Jamboree, and one poster location at the Giant Jamboree.

Team fees for iGEM 2019 are:

  • Regular registration: $5000 USD (until April 2)
  • Late registration: $5500 USD (until April 30)
  • Late registration: $6000 USD (until May 31)
  • Multiple team discount: a discount of $1000 USD

Instructions for submitting your team fee are available on the Team Fee page.

iGEM Foundation

The International Genetically Engineered Machine (iGEM) Foundation is an independent, non-profit organization dedicated to the advancement of synthetic biology, education and competition, and the development of an open community and collaboration. Visit us at igem.org


hq AT igem DOT org


27 Drydock Avenue
Suite 27E-230
Boston, MA 02210


+1.617.500.3106