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iGEM 2019 Calendar

The iGEM 2019 Calendar has all of the deadlines and important dates for our iGEM teams. Please make sure you review them with your teammates and mark your calendars for the big deadlines, especially the Freezes happening in October! If you have any questions, please don't hesitate to contact iGEM HQ by emailing us at hq [AT] igem [DOT] org.

FEBRUARY

TBD

Regular Team Registration Opens

Regular team registration for the 2019 season opens today. For details about fees and payment, please see our Competition Registration Page.

MARCH

15

Judging Application Opens

If you can spend time learning about the judging process during the summer, evaluating team wikis the week before the Jamboree, and attending the Jamboree in October, we would love to have you on board!

31

Regular Team Registration Closes

Regular team registration ends at 11:59PM EDT.

APRIL

1

Late Team Registration Opens

Late team registration for the 2019 season opens today. For details about fees and payment, please see our Competition Registration Page.

30

Late Team Registration Closes

Late team registration ends at 11:59PM EDT.

MAY

1

Opening Day!

May 1st is Opening Day for iGEM 2019! On this day you can view and edit the safety forms, create your visa invitation letter, update your team rosters, make your track selection, and much more!

It’s important to note that this does not refer to the day you begin your project. Teams can begin their work at any time.

Track Selection Opens

Teams can indicate up to three track preferences while track selection is open. Track selection will allow other teams interested in the same track to find you and possibly form useful collaborations. Your team's final track selection is due on August 24.

Safety Form and Safety Check-Ins Open

Team Safety Check-In forms open and are accepted throughout the iGEM competition. Your team's Safety Form opens. Both the Check-Ins and Safety Form are reviewed by the iGEM Safety Committee. Please review the Safety Form carefully to make sure you understand every component of the form prior to the due dates.

• An initial version of the Safety Form (Preliminary) is due on June 29 and any team member may submit these parts of the form.
• The Safety Form (Final) is due on September 7 and your Primary PI must submit the final, completed form.

Visa Application Opens

Traveling internationally to attend the Giant Jamboree? Be sure to apply for your travel visa early! Information about travel visas and instructions on accessing the iGEM visa application letter system are available on the Help page.

Important: Visa applications can take months to process. The staff members at iGEM Headquarters cannot contact the consulate on your behalf if your visa application is delayed. By applying early, you increase your chances of attaining your visa on time to attend the Giant Jamboree.

GitHub Signup Opens

The iGEM Github Repository signup opens today. This is a requirement for Software Track teams, but any team writing software may request access to the iGEM GitHub Repository. Teams may signup for access by emailing software [AT] igem [DOT] org. The deadline to submit your code documentation is October 17.

Team Roster Opens

For collegiate teams, Team Rosters are used to determine if your team will be categorized as an Undergraduate or Overgraduate team (high school teams are automatically placed into the high school section). This will impact the track awards and special prizes you can compete for during the competition, so make sure your Team Roster is correct and up to date

Judging Form Opens

The Judging Form informs your team's judges about the medal criteria you have fulfilled as well as any special prize(s) you have nominated your team to compete for at the Giant Jamboree. This deadline allows iGEM Headquarters to assign the judges to your team, so this is a very critical deadline for every team.

JUNE

TBD

Giant Jamboree Registration Opens

Regular registration for the Giant Jamboree opens. Teams, please note: at least one team member must be registered by August 31, 2019 in order to ensure you have a presentation session at the Giant Jamboree!

28

Preliminary Safety Form Due

An initial version of your Safety Form is due by 11:59PM EDT. This includes your team's contact information, information about your lab, and information about your project. Any team member may fill this in and save the form for submission.

28

Project Inspiration and Descriptions Draft Due

Your preliminary draft for your team's project inspiration and description is due June 28th. This description should be posted on your Team Wiki Description page (example URL: https://2019.igem.org/Team:TeamName/Description).

Why is this deadline important?

This description serves to provide some background on what your team has been working on so far and what you hope to accomplish. It should also include the inspiration for your project and why your team chose this project. It also provides other teams the opportunity to see what you're working on so they can reach out for collaborations or troubleshooting if they are exploring a similar topic. The final Project Inspiration and Description are due at the Wiki Freeze on October 21, 2019 by 11:59PM EDT.

JULY

31

Judging Application Closes

If you can spend time learning about the judging process during the summer, evaluating team wikis the week before the Jamboree, and attending the Jamboree in October, we would love to have you on board!

AUGUST

31

Giant Jamboree Registration closes

Regular registration for the Giant Jamboree ends on August 31 at 11:59PM EDT! Teams, please note: at least one team member must be registered by this date in order to ensure you have a presentation session at the Giant Jamboree!

SEPTEMBER

13

Final Track Selection due

Your team track selection must be finalized by September 13, 11:59PM EDT.

Why is this deadline important?

Track selection is important as it directly impacts the Giant Jamboree presentation schedule. We aim to group teams together by track in random groups of three to fit within the presentation schedule easily. Track selection also impacts the awards that will be given out on Sunday during the Giant Jamboree (for example, if there are no teams in a specific track, then there will be no award given for that track). Please add your track selection to your Team Profile Page.

13

Team Project Title and Abstract due

Your team project title and abstract must be submitted by September 13, 11:59PM EDT.

Why is this deadline important?

Your team title and abstract is important for your team's Judging Form. You need to add your title and abstract to your Team Profile Page, which will be automatically copied over to your Judging Form. It's the first item about your project that your Judges will see upon viewing your Judging Form, so make sure to submit it on time!

13

Final Team Rosters due

Your team roster must be finalized by September 13, 11:59PM EDT.

Why is this deadline important?

For collegiate teams, Team Rosters are used to determine if your team will be categorized as an Undergraduate or Overgraduate team (high school teams are automatically placed into the high school section). This will impact the track awards and special prizes you can compete for during the competition, so make sure your Team Roster is correct and up to date by September 21, 11:59PM EDT. The Team Roster is also used to print your participation certificates for the 2018 competition season. High school teams should submit the applicable consent forms with enough time for processing. Learn more about iGEM Team sections.

13

Final Safety Forms due

Your team's Safety Form must be completed and submitted by September 13, 11:59PM EDT.

Your Safety Form must be completed and submitted by one of the team's PIs by 11:59PM EDT. If you will not be able to complete this form before the deadline, please email us at safety [AT] igem [DOT] org and tell us about your situation.

13

Team Banner Submission (optional)

Each team is welcome to submit one banner image for iGEM to print and proudly display at the Giant Jamboree. After the event, you are welcome to take this memento of your participation at the Jamboree home as a way to commemorate your team's achievements!

30

Giant Jamboree Late Registration closes

Late registration for the Giant Jamboree will end on October 1 at 11:59PM EDT. After this deadline, attendees will only be able to register on-site.

OCTOBER

4

Team Videos (optional)

Each team is welcome to submit a team video by emailing us the file to hq [AT] igem [DOT] org. We will select some of the videos to show during the Giant Jamboree Closing Ceremony!

16

DNA submission deadline

You must send your part submissions to iGEM Headquarters by October 16, 11:59PM EDT.

Please note: They do not need to arrive at iGEM Headquarters by this date.

Why is this deadline important?

If you are a team in a Standard Track competing for a medal, you must submit at least one DNA part to us (for silver). Special Track teams do not need to submit a DNA sample for medal consideration, but we do encourage part submission if you have made new parts in order to help the Registry grow. (Full details on medal requirements can be found here.) Also, if you have nominated your team for one of the special part prizes, you must submit that part to us as well. All teams must include a tracking number with their submissions. We recommend you work on the DNA Submission before finalizing your Judging Form. After you fill out your DNA Submission form, you should see the status of your parts listed on your Judging Form reflect the sent-by date.

Follow the Submission Guidelines

Please make sure you follow our Submission Guidelines when sending us your parts. Failure to follow our guidelines may prevent your team from winning medals and prizes. If you have any questions, please email us at hq [AT] igem [DOT] org.

Why is DNA submission important?

Because it grows the repository for future teams and it gives them a way to share. It is all part of the Registry's Philosophy. Learn more about how the iGEM Registry is an open community that runs and grows on the "Get, Give, & Share" philosophy.

16

Final Judging Form due

Your team judging form must be finalized by October 16, 11:59pm EDT.

Why is this deadline important?

The Judging Form informs your team's judges about the medal criteria you have fulfilled as well as any special prize(s) you have nominated your team to compete for at the Giant Jamboree. This deadline allows iGEM Headquarters to assign the judges to your team, so this is a very critical deadline for every team. Please make sure you fill out and save your form by October 16, 11:59pm EDT.

21

Registry Pages Freeze

The Registry Freeze for the 2019 Giant Jamboree is on October 21, 11:59pm EDT.

Why is this deadline important?

All of your Registry pages must be completed by this deadline, as we will freeze the entire Registry until after the Giant Jamboree. Teams must finalize their Registry Part pages so the judges can begin their assessment of your work. For all parts, all of your part documentation and characterization data must be on the Main Page of the Registry Part page(s).

21

Software Team Github Freeze

The Github Freeze for the 2019 Giant Jamboree is on October 21, 11:59pm EDT.

Why is this deadline important?

Every Software Track team must submit their code documentation to the iGEM Github Repository for evaluation by the judges.

21

Wiki Freeze

The Wiki Freeze for the 2019 Giant Jamboree is on October 21, 11:59pm EDT.

Why is this deadline important?

The Wiki Freeze is important for the judging process of the competition. Judges will be assigned their teams and begin their assessments the next day. Your Wiki is the public face of your project, so make sure you begin work on it early to avoid last minute problems and mistakes. Once the wikis are frozen, users can no longer make any changes until they are unfrozen after the Jamboree. Please be sure to read through the the wiki requirements! No extensions will be provided (no exceptions!) and judges will begin their assessment the next day, so make sure all changes are done by 11:59PM EDT today.

IMPORTANT:All teams must follow the Wiki Rules. Failure to follow these rules may prevent your team from winning medals or prizes.

PLEASE NOTE: During week of wiki freeze, iGEM experiences higher than normal traffic which can lead to strain on our servers and sessions timing out for users. iGEM HQ recommends that users do not wait till the last days to work on and/or finish their wikis. Edits done during the final week should be very minor edits (spelling mistakes, updating images, etc.).

31

Giant Jamboree begins

The 2019 Giant Jamboree kicks off in Boston!

NOVEMBER

4

Giant Jamboree ends

The 2018 Giant Jamboree comes to an end with the evening Awards Ceremony in Boston!